Free template
Standup meeting notes template
Done, next and blocked for each person, the blockers that need an owner today, and a parking lot for the conversations that should happen after.
Free, no sign-up. The Markdown file also imports into Notion.
When to use it
Use it for a short daily or regular team standup. The notes are for the people who missed it and for tomorrow’s standup, so keep each person to a line or two and move long discussions to the parking lot.
What goes in each section
- Updates. For each person: what they finished, what they are doing next, and anything blocking them.
- Blockers to resolve today. Each blocker with the person who will unblock it.
- Parking lot. Topics raised that need more than a minute, and who will pick them up after the standup.
A filled example
An invented meeting, to show the level of detail that works.
Standup meeting notes
- Team
- Mobile app team (example)
- Date
- Friday 11 September
- Facilitator
- Kofi
Updates
| Person | Done | Next | Blocked by |
|---|---|---|---|
| Kofi | Offline upload retry | Upload progress in Sessions | |
| Mei | Widget redesign | Accessibility review | Waiting on copy for empty state |
| Luis | Crash fix on older Android | Release notes draft |
Blockers to resolve today
| Blocker | Owner |
|---|---|
| Empty-state copy for the widget | Kofi to ask the content team by noon |
Parking lot
- Whether to move release day to Tuesday: Luis and Mei after standup.
Use it in Word, Google Docs or Notion
The Word file opens in Microsoft Word, Pages and Google Docs, with the section headings set as real headings, so they appear in the document outline. To use the template in Notion, download the Markdown file, choose Import in Notion’s sidebar, pick Text & Markdown and select the file.
Let the recording fill it in
Record the standup with EchoPilot and, on Pro, rebuild the minutes with the Standup / check-in summary template to get them in this shape. Each blocker someone commits to clearing becomes an action card you can send to your team’s task app.
See what a set of Meeting Minutes contains, and how each commitment becomes a card you approve.
Other templates
- Board meeting minutes template: Quorum, declarations of interest, reports, motions with the vote recorded, and the actions that follow, in the order a board needs them.
- Project meeting minutes template: Status at a glance, what moved since last time, the decisions made, the risks with owners, and the actions that keep the project on track.
- One-on-one meeting notes template: Their topics first, then yours, feedback in both directions, progress on growth goals, and the few actions you both agree to.
- Client meeting minutes template: The client’s goals in their words, the decisions and scope changes, commitments on both sides, and the open questions you owe an answer to.
- Informal meeting minutes template: Who was there, what you talked about, what you decided and who does what by when, for the conversations that never had an agenda.
Your next meeting can end with the work already drafted.
Install EchoPilot on the phone or the computer you already work on, record the next conversation you would otherwise try to remember, and read the minutes, the transcript and the drafted actions it gives you back.
Questions? support@echopilotapp.com