Better meetings,
written down properly.

AI meeting notes are usually right and occasionally wrong about a name, a number or who said what. Where each kind of mistake lives, how to fix it at the source so everything built on it follows, and what to leave alone.

A transcript is the record of what was said. Minutes are a reading of it. They answer different questions, fail in different ways, and work best when every line of the minutes can lead you back to the transcript that produced it.

A basement office, a plane, a building site, a hospital corridor. How to record a meeting with no internet on your phone, what happens to the audio while you are offline, and when the transcript and the minutes get written.

A recurring meeting has memory only if its notes do. What to carry from one meeting to the next, how to keep open items alive instead of quietly dropped, and how a series of recordings answers "what did we say last time" without anyone rereading.

Most people forget half of what the doctor said before they reach the car park. Whether you can record the appointment depends on where you are and on asking first; what to say, what to record, what to do for a family member, and how to turn the recording into notes you can check.

Every meeting produces more suggestions than commitments. What counts as a task, how to give each one an owner, a date and a home, and how to let a tool do the tedious part without it creating work that nobody in the meeting actually agreed to.

The listing appointment is won or lost in the follow-up, and the follow-up is only as good as the notes. What to ask the seller, what to note about the property, how to record the conversation with their agreement, and what to send within the hour.

A microphone alone records you, not the people on the other end of the call. How to record your microphone and the meeting audio together on a Mac, which permissions macOS asks for, and why.

When you need permission to record a meeting, how the rules differ between countries and US states, and the simple habit that keeps you on the right side of all of them. General guidance with sources, not legal advice.

What to write down, what to leave out, a format that works for most meetings, a worked example, and how to get minutes out while people still remember the meeting.

A decision changes what is true, an action item changes who does what next, and a note explains why. How to tell them apart in a real meeting, with the edge cases that trip people up.

A notetaker bot joins your call as a participant; a no-bot recorder captures the meeting on your own device. How each one works, and what that changes for visibility, coverage and consent.

AI meeting summaries are usually right and occasionally confidently wrong about a name, a number or who agreed to what. A five-minute routine for checking one before you send it on.

Step by step, from the first tap to the finished minutes. How to start the recording, where to put the phone, what happens if a call comes in, and what you get when you stop.

A follow-up email that gets read has four parts, sent the same day. The template, three worked examples for a client, a project team and a new supplier, and the mistakes that make people ignore it.

What belongs in one-on-one notes, what does not, how to keep them private, and how to make each one-on-one build on the last one instead of starting from nothing.

A recording that is written to disk in 150-second segments, a queue that survives having no signal, gaps that are marked instead of hidden, and processing that picks up where it stopped. How the recorder is built, and why.